Data that is not archived is harder to locate, secure, and appropriately disseminate if stored in a local environment – such as an employees’ laptop – and thus will be inaccessible to other users.
The Top 3 Benefits of Archiving for Growing Businesses
1. Prevent Data Loss
Information that hasn’t been archived on a central, secure repository could be lost forever. The chances of an employee accidentally deleting or misplacing a file are slim, but it does happen.
However, you can also get archive storage services in Perth if you really need it.
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In some cases, data recovery experts might be able to retrieve this information, but this is likely to take some time, cost a lot, and is rarely 100% accurate.
2. Legal Requirements
Archiving is important for legal reasons too. Many businesses accidentally dispose of documents that they legally should be keeping.
An effective archiving system will ensure company-specific retention schedules are adhered to, regardless of each employee’s knowledge of these schedules.
Data protection authorities are enforcing more severe penalties on businesses so employees should be made aware that ignoring these policies could lead to hefty fines or even prison sentences in some cases.
3. Increase Security
Archiving is also important for security reasons, especially at a time when cyber-attacks and data breaches are becoming more frequent.
By securely archiving documents businesses can keep track of information and increase protection from unauthorized third parties. Even the most cautious of businesses are now targeted by very adept hackers.
Paper records in open circulation can easily be taken from crowded offices or stolen by bitter employees. A reliable offsite archiving system will reduce this risk by warning senior staff when files are missing.